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Becoming an Archivist/Records Manager in a Notarial Office
The Role of an Archivist / Records Manager
The archivist is the custodian of the notarial office’s documentary memory. They are responsible for collecting, classifying, and archiving documents, whether in paper or digital format. This is an essential task, as a notarial deed must be securely preserved for 75 years before being transferred to the departmental archives.
Duties of the Archivist / Records Manager
They are responsible for collecting, indexing, and storing all documents and data of the office (deeds, contracts, accounting records, etc.), most often in digital format. They use electronic document management systems to organise and secure archives, ensuring they remain easily accessible while maintaining confidentiality.
Skills and Qualities of an Archivist / Records Manager
- Methodical
- Conscientious
- Organised
- Knowledge of regulatory and legal requirements
- Proficiency in specialised software (Electronic Document Management – EDM, etc.)